Friday, February 19, 2010

Use Smart Lists to Manage Your Tasks More Effectively with Remember the Milk


If you are looking for a better way to manage your tasks, Remember the Milk (or “RTM”) is a great tool. I’ve posted a few tips on RTM usage, including: Why You Should 'Remember the Milk', Options for Viewing Your 'Remember the Milk' Tasks, Use "Search Options" to Filter Your 'Remember the Milk'

If you are already using RTM, you may have wished for a better way to organize your tasks. One way is to use Smart Lists, a feature of RTM. (Despite being a RTM user for a number of months, I just recently discovered Smart Lists. Now I use them every day!)

Smart Lists allow you to create task lists based on specific criteria. Your tasks still reside in your regular lists (like ‘Personal’ or ‘Inbox’).

For example, you can use create a Smart List to show:

  • Tasks with high priority AND due in the next three days
  • Tasks with high OR medium priority that are overdue
  • Tasks that have been postponed 3 times
  • Tasks that contain the word “upgrade”

Now let’s move on to how you can create your own.

How to Create Smart Lists

Start with a search.

  1. Click on “Show Search Options” in the top right corner.
  2. Choose or type all the options that you want to select.
    For a list of advanced search terms and options that you can type directly in the Search bar, click here.
  3. Click “Search Tasks.”
  4. Visually confirm that the list you are seeing is what you intended.
  5. You will see your criteria in the search box in the top right corner. You will also see a tab on the right that says “Save.”
  6. Click on the “Save” tab on the right.
  7. Type a name for your Smart List that corresponds with your criteria.image
  8. Click Save.
  9. Your Smart List has been created. You will notice a new tab on the Remember the Milk website when you are logged in that allows you to view this list.
    You will also see your Smart List when accessing RTM using the Gmail add-on.
    Any other gadgets that you use to access RTM (ie: an iPhone) will allow you to view your Smart Lists.

    And that’s all there is to it. Have fun creating all sorts of useful Smart Lists to help you improve your task management and productivity skills!


Additional Resources

2009-10-22_105231[3] Want to contact Jenna Baze, the rather geeky writer of this rather geeky post?
Twitter: @Rather_Geeky

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