Friday, February 19, 2010

Options for Viewing Your ‘Remember the Milk’ Tasks (Using Gmail or the RTM Website)

Remember the Milk (or RTM) is a task management tool that can help you keep your professional or personal life more organized and productive. It can sync with phones, in addition to your computer, so that you can access your task list anywhere.

If you haven’t heard of RTM before, check out my previous post on Why You Should ‘Remember the Milk’.

For those of you already using RTM, here are two ways that you can access your account: 1) via the Gmail interface and 2) via the RTM website. (Note that the following applies only if you have a RTM account. You can get one for free. Find out more here.)

Accessing RTM via the Gmail Interface

If you use Gmail for your personal or work email access, you can easily view and edit your task list from the convenience of your inbox.

The RTM add-on appears to the right of your inbox within Gmail.Hovering hover a tasks shows you more details about the task that you can edit with just a click.

  • Handy access to your tasks while in your Gmail inbox.
  • Supports inline editing (click and type to make changes).
  • Allows you to create a task from an email automatically, utilizing labels or stars. (This setting is customizable under Settings > Tasks within gmail.)
  • Supports ‘smart text’ (ie: type ‘two weeks’ as the due date and RTM automatically calculates the date)

You can add your RTM tasks to the sidebar by installing an add-on if you are using Firefox as your browser. (Not familiar with Firefox? It is a browser alternative to Internet Explorer. See some benefits of using it here.)

Here is the Add-on that you can install to access your RTM tasks within Gmail.

If you prefer not to use Firefox, you can still view your tasks with a Gadget for Gmail Labs, although it does not have all of the same features as the sidebar add-on. Find out how here.

Using RTM with the Web Interface

Recently, RTM and Gmail weren’t cooperating (a code bug that has now been fixed), so I switched to using the RTM website (or the ‘web interface’).

I found that I actually liked using the web interface as much, if not more, than the Gmail add-on. It is particularly handy when you want to edit a large number of tasks at once (such as deleting or postponing.)

Granted, it took some time to adjust to the different interface. I customized the look of the RTM website to appeal to my inner designer by enabling several Stylish scripts. (Stylish is an add-on for Firefox that lets you customize the appearance of websites. Find out more here.)


  • Keyboard shortcuts make editing tasks quick and easy
  • It is possible to edit multiple tasks (which you can’t do when using the Gmail interface). Learn more about keyboard shortcuts here.
  • Supports ‘smart text’ (ie: type ‘two weeks’ as the due date and RTM automatically calculates the date)

Check back soon for more tips on using Remember the Milk to become a task management ninja.

Additional Resources

2009-10-22_105231 Want to contact Jenna Baze, the rather geeky writer of this rather geeky post?
Twitter: @Rather_Geeky

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